How to Create Student Usernames and Passwords in Vocab Loco

When setting up student accounts in Vocab Loco, you'll need to create unique usernames and passwords for each student. There is no required format — the key is making usernames unique and easy for your school to manage, and choosing passwords that students can remember or easily retrieve.

Creating usernames

Each student must have a unique username. Your school can choose any format that works for your workflow. Here are two common approaches:

Option 1: Student ID numbers

Use the student's existing district or school ID number as the username. This works well if your students already know their ID numbers.

Example:
Username: 5321678

Option 2: Name-based usernames

Create usernames using a variation of the student's first and last name, sometimes with a school-specific suffix. This approach is easy for students to recognize and remember.

Example:
Student: Emma Johnson
Username: emmajohnsonMES

Vocab Loco usernames must be at least 3 characters long and can only contain letters, numbers, and the following special characters: . _ - @

Creating passwords

Passwords can be determined by your school. We recommend keeping them simple and using something the student already knows, if possible. Here are some effective options:

• Existing school passwords or PINs — Use a password or PIN the student already has from your school system.
• Simple pattern-based passwords — Create a consistent format that's easy to remember.

Examples:
Password: Loco123
Password: Words2026
Password: (student's existing school PIN)

The goal is to make sure each password is something the student can remember or easily retrieve without writing it down in an insecure location. Passwords must be at least 3 characters long.

Filling in the spreadsheet

Once you decide on your username and password format:

1. Choose the username and password format your school will use.
2. Fill in the username and password columns in your student upload spreadsheet.
3. Make sure every student has a unique username.
4. Upload the completed file using the Bulk Student Upload feature on the Students page.

Need help getting started? See How to Import Students in Bulk for a step-by-step walkthrough of the upload process.