How Student Seats Work and How to Reassign Them | Vocab Loco

Student seats are flexible slots in your Vocab Loco plan that you can assign and reassign as your class roster changes throughout the school year. When you purchase a plan with 20 seats, for example, you can have up to 20 active students at any time — but those seats are not permanently tied to specific students.

What are student seats?

A student seat represents one active student slot in your Vocab Loco subscription. Each seat allows one student to access Vocab Loco and complete vocabulary activities. Your subscription plan includes a certain number of seats — for example, a plan might include 20, 30, or 50 seats depending on what you purchased.

• Seats are not assigned to specific students permanently. They are generic slots you fill as needed.
• You can have up to as many active students as you have seats at any given time.
• When a student leaves your class, that seat becomes available to assign to a new student.
• Seats persist for your entire subscription year — they don't reset monthly or with each class change.

How seat reassignment works

Example scenario:

You purchase a 20-seat plan on August 1st. You add 20 students from your class. All 20 seats are now in use.

In October, one student moves to a different school. You remove that student from Vocab Loco. This action frees up one seat.

In November, a new student enrolls in your class. You can immediately add this new student because you now have an available seat (the one freed when the previous student left).

Throughout the school year, seats remain available for reassignment as your roster changes.

Step 1: Adding students within your seat limit

• Go to Students in the left sidebar.
• Click Add new student to add a student to your class.
• If you have available seats, the student is added immediately.
• If all your seats are in use, the button will be disabled with the message: "You have used all your available student seats. Upgrade your plan to add more students." (See Purchasing Additional Seats below.)

Step 2: Removing a student to free a seat

• Go to Students and find the student you want to remove.
• Open the student's options and select the remove action to make them inactive.
• Once confirmed, the student is marked as inactive and their seat becomes available.
• Important: Removing a student does not delete their activity history, word list progress, or vocabulary data. You can reactivate them at any time directly from the Students page, and all their past records remain intact.
• Once removed, that freed seat can immediately be assigned to a new student.

Step 3: Purchasing additional seats

• If you need more students than your current seat count allows, you can upgrade at any time during your subscription.
• Go to My Subscription in the left sidebar.
• Click Upgrade Seats and select the number of additional seats you need.
• The price is calculated per additional student seat.
• Complete the purchase to confirm.
• Your additional seats are active immediately after purchase, and you can add new students right away.
• Your total subscription expiration date remains the same — only your seat count increases.

Step 4: Viewing your seat usage

• Go to My Subscription to see your total seat count and current plan details.
• Go to Students to see how many seats you are currently using (displayed as your number of active students).
• Available seats = your total seats minus your current active students.

Plan Ahead for Growth. If you expect enrollment to increase during the year, purchase additional seats before you hit your limit. This way, you won't be blocked from adding new students when they arrive.

Seats Are Flexible. You're not locked into using all your seats right away. If you purchase 20 seats but only have 15 students now, that's fine — the 5 unused seats remain available as your roster changes.

Q: If I remove a student in December, can I reactivate them in January?
A: Yes. You can reactivate them directly from the Students page at any time. Reactivating will use one of your available seats again.

Q: Do removed students' progress and data disappear?
A: No. When you remove a student, their activity history, word list progress, and vocabulary data are preserved. You can still view their records and reactivate them whenever needed.