How to Manage Students in Vocab Loco

The Students page is where you manage your class roster — add students individually or in bulk, edit student information, remove students from your class, restore previously removed students, log in as a student, and print parent letters and login cards.

Step 1: Go to Students

• In the sidebar, click Students.
• This opens your class roster under the My students tab, where you can manage all active student accounts.

Step 2: Add a new student

• Click Add new student.
• Fill in the required fields: First Name, Last Name, and Grade.
• Optional fields: Parent Email and Student Group.
• Under Access Information, set the student login: Username and Password.
• Click Save to finish.

If your account uses Clever or ClassLink rostering, the Add new student option may be disabled. Student changes must be managed through your rostering platform.

Step 3: Add students in bulk (optional)

• Click Add students in bulk.
• Upload a .xlsx, .xls, or .csv file, or paste your data directly.
• Use this format per line: firstname, lastname, username, grade, password
• Click Review import to preview the results, then Confirm import.

Step 4: Search and manage students

• Use the filters above the roster table to find students faster: search by name or username, or filter by grade.
• Click Actions next to any student to open all available options for that student.

Toolbar: Parent Letter, Login Cards, and Export CSV

The toolbar above your student list includes three tools for communicating with families and backing up your roster:

Parent Letter
Generates a printable letter for every student in your class with their login information. To print a letter for a single student, use the Actions menu for that student instead.

Print Student Login Cards
Opens a printable page with individual login cards for your class — a compact format you can cut and hand out to students.

Export CSV
Downloads your current roster as a spreadsheet with each student's first name, last name, username, and grade. Use this to keep a backup or transfer your roster to another tool.

All Actions options: What each one does

View progress
Opens the student's progress report so you can track learning and activity completion.

Edit student
Opens the edit form to update the student's name, grade, group, username, or password. This option may be disabled for Clever/ClassLink-managed rosters.

Remove from class
Removes the student from your active roster. They will no longer appear under My students, but they are not permanently deleted — their account, login, and progress history are all preserved. Removed students move to the Deleted students tab, where you can restore them at any time.

Parent Letter
Generates a printable parent letter for that individual student with their login information.

Login
Logs you into the student's account in a new tab — useful for troubleshooting or seeing what the student sees.

Deleted students: viewing and restoring removed students

When you use Remove from class, the student is not permanently deleted. They move to the Deleted students tab, which appears at the top of the Students page next to My students.

The Deleted students tab shows only students who were once enrolled in your class — students you personally added or who were assigned to you. Removed students do not count toward your seat limit.

From the Deleted students tab, you can:

• Restore one student — click Restore next to a student to add them back to your class. Their account, login, and learning history are fully preserved.
• Restore multiple students — check the boxes next to the students you want to restore, then click Bulk Restore.

Removed a student by mistake? Find them in the Deleted students tab and click Restore — everything is exactly as they left it.